TPS Projection – entering the monthly competition

My last post was a quick example of how I have set up Lightroom to display our Projection Competition images using collections. I think it will be useful to run through the complete process of submitting, receiving and posting competition images, so here we go.

What is the competition

We normally have two competitions at each meeting. A Society sponsored Theme, or Named Topic Competition, and the Division Competition. (This is true for the Print Division also, but you need to bring your prints to the meeting so I won’t discuss that here.) The Theme Competition is a popular vote competition so the first, second and third place winners are determined by the audience in attendance voting for their favorite images. The Division Competition has more structure. It has three phases: judging; popular vote; and critique. We select a panel of judges to review each image and assign it a score. The intent is to give the image maker some measure of the quality of their work. It’s nice to know your work is of a high quality even if it doesn’t work well on popularity. Again, we will do a popular vote competition exactly Like the Theme Competition. Finally, we an image critique to those members who wish to hear comments from the audience and a well-respected club member about their image.

Who can enter

Anybody who is a member (in good standing) of the Tacoma Photographic Society may enter into competitions.

How do YOU enter

Well, you attach your entries to an email and send them to projection (at) tacomaphoto.org or tps.projection (at) outlook.com. We ask that you consider that:

  • Only JPEG image files will be accepted
  • Images will be displayed using Adobe Photoshop Lightroom
  • The projection equipment is configured to display using the sRGB color space
  • Images should be sized for projection at 1280 x 800 pixels
  • Images larger than 1280 x 800 will automatically be resized to fit that display space
  • Images smaller than 1280 x 800 will not be resized

When submitting your entry, please do the following:

  1. Save your image in the correct color space (save for WEB)
  2. Save your image and sharpen it for the correct projection size
  3. Rename your image similar to the scheme below
  4. List your images in the body of the email
  5. Set the subject of the email to something like “TPS Projection Entries, November 2014”

File Naming

When we are dealing with 60 or so files, it can get confusing really quick. Also, depending on your image processing application and operating system, the way the email treats files is different. Don’t Assume Anything! So we have as many as 4 images attached to a competition entry. Let’s see if we can name the file like this:

  • Image_Title_Maker_Name_Comment.jpg
  • Image_Title_Maker_Name_NoComment.jpg
  • Image_Title_Maker_Name_Theme1.jpg
  • Image_Title_Maker_Name_Theme2.jpg

If you put the same text into the body of your email, it has a better chance of avoiding the SPAM bucket. It also makes sure that the secretary knows all of the images are attached, have been received, and how to catalogue them.

Sending Files

First, images must be received before the competitionJ. Competition is on Thursday. We must have the entry my Monday night! Did I mention that you must send your files as ATTACHMENTS? This means the file should not be embedded as an image (it may show that way.) When receiving the file, we will be using the Web version of Microsoft’s Outlook program (http://outlook.com) to read the email. We can save the images as files and deal with them as I will describe in a future post. If the file is not an ATTACHMENT, we may not be able to save it correctly. Most web based and Windows email clients can attach images without a problem. For some reason, Apple mail doesn’t like to do this easily. Here is a tested procedure submitted by one of our members (thanks Victor.)


To start with, I always make a copy of my image at the pixel dimensions specified for the projection meeting (actually I make it a bit smaller, 1000 pixels wide, just because that is an easy number to remember.)  I then sharpen the image to take care of any softness introduced by the size reduction process. I use “Mail”, the e-mail program that comes with every Mac. Under the “Edit” menu, “Attachments” I have checked the selection “Send Windows-Friendly Attachments.”  You can only select this when there is an attachment in your e-mail.  You only need to do this once, it will stay checked until you un-check it. In the e-mail header, at the right of the line just under the Subject line, is a selection box labeled “Image Size.”   You will only see this when there is an image attached.    Select “Actual Size.”   This will stay selected on future e-mails until you change it to a different choice.


Hope you find this useful. Dave